Citizens Charter

VISION and MISSION

VISION

• We dream of Filipinos who passionately love their Country and whose values and competencies enable them to realize their full potential and contribute meaningfully to building the nation.

• As a learner-centered public institution, the Department of Education continuously improves itself to better serve its stakeholders.

MISSION

• To protect and promote the right of every Filipino to quality, equitable, culture-based, and complete basic education where:

• Students learn in a child-friendly, gender-sensitive, safe, and motivating environment

• Teachers facilitate learning and constantly nurture every learner

• Administrators and staff, as stewards of the institution, ensure an enabling and supportive environment for effective learning to happen

• Family, community, and other stake-holders are actively engaged and share responsibility for developing life-long learners

Region VII-Central Visayas

• Lies at the center of the Philippine archipelago between the major islands of Luzon and Mindanao.

• Second smallest region in the Country with a total land area of 14,951.5 sq. km. This constitutes 5 percent of the country’s land area.

• Central Visayas is composed of four (4) Provinces:

¤ Bohol

¤ Cebu

¤ Negros Oriental

¤ Siquijor

Province
Land Area
No. of Cong. Districts
No. of Municipalities
No. of Cities
Central Visayas
14,951.5
15
120
15
Bohol
4,117.3

3
47
1
Cebu
5,088.4
8
47
9
NegOR
5,402.3
3
20
5
Siquijor
343.5
1
6
0

 FRONTLINE SERVICES

Frontline Service


Fees


Duration of Process

Where to Go
Issuance of Certification, Authentication, and Verification (CAV) of Academic Records for Public and Private Elementary, Secondary Schools, including ALS A&E and PEPTElementary 
-Php 45.00 
Secondary 
-Php 15.00
5 working daysRecords Section
Issuance of Special Order (S.O.) for Graduation for Private Secondary SchoolsNO FEE3 working daysQuality Assurance Division (QAD)
Application for Government Authority (Permit and Recognition)School Bond: 
-Php2,000.00 per course offered
Permit/ Recognition shall be issued one (1) month prior to the opening of school yearQuality Assurance Division (QAD)
Application for Correction of Name and Date of BirthDocumentary Stamp 
-Php 15.00
1 dayLegal Unit
Application for ERF, Reclassification and Conversion of PositionsNO FEE30 daysPersonnel Section
Application for Retirement/Terminal Leave ClaimNO FEE15 daysPersonnel Section
Application for Authority to Travel AbroadNO FEE1 daysPersonnel Section
Request for AssistanceNO FEE1 daysPublic Assistance Office

 » ISSUANCE OF CERTIFICATION, AUTHENTICATION AND VERIFICATION (CAV) of Academic Records for      Public and Private Elementary and Secondary Schools, Including ALS and PEPT Graduates

 CLIENTS

      • Elementary and Secondary Students

      • Graduate of ALS and PEPT

REQUIREMENTS

      • Student Permanent Records (Form 137)

      • Certification of Enrolment/Level Completed

      • Diploma (Original)

      • Certification of Graduation

      • Passport Size Picture (2 pcs.)

      • Certificate of Accreditation (for PAASCU)Accredited Schools

      • Certification Philippine Educational Placement Test (PEPT) or Alternative Learning System (if applicable)

      • List of Graduates

PROCEDURE

      1.Client/Applicant will submit application together with the complete requirements to Record Section/Office of the Regional Director

      2. Record Section will:

      • Track/Barcode

      • Validate and process the application

      • Prepare CAV Form

      • Forward CAV document/s to RD’s Office for approval and signature of RD

      3. Regional Director’s Office will:

      • Approve and Forward the document/s to Records Section

      4. Records Section will:

      • Release through:

      –Division Liason Officer

      –Mail/Courier


 » CORRECTION OF NAME/DATE OF BIRTH APPLICATION 

 REQUIREMENTS

• Letter request of the student/parents addressed to the Regional Director, DepED ROVII, Sudlon, Lahug, Cebu City

• Endorsement from the School Registrar of School Principal of the School

• Copies of Birth Certificate duly certified by authorized Officers

• Affidavit of (Self/Mother/Father/Guardian) attesting veracity of the child’s data

• Affidavit of two disinterested persons

• School Records bearing the wrong name (Diploma, Form 137, Transcript of Records, etc.)

• ID Picture (2×2) latest

• Alien Certification of Registration (ACR), if non-Filipino

• A receipt from Cash Section for documentary stamp

PROCEDURE

1. Client/Applicant will submit application for request of Correction of Name/Date of Birth to Record Section/Office of the Regional Director

• Record Section/Office of the Regional Director will:

Track/Barcode

 Advise Applicants to proceed to Cash Section for the Documentary Stamp payment

 Forward application to Legal Unit

2. Legal Unit will:

• Validate and process

• Issue Resolution for the approval of the Correction of Name/Date of Birth

• Forward the Resolution to RD’s Office for approval and signature of RD

3. Regional Director’s Office will:

• Approve and Forward the document/s to Records Section

4. Records Section will:

• Release the Approved Document/s to Client/Applicant


 » EQUIVALENT RECORD FORM(ERF), RECLASSIFICATION OF POSITION AND CONVERSION

PROCEDURE

1. Client/Applicant will submit application for ERF, Reclassification and Conversion of Position document/s to Records Section/Office of the Regional Director

2.Record Section/Office of the Regional Director will:

• Track/Barcode

• Forward ERF, Reclassification of Position document/s to Personnel Section

3. Personnel Section will:

• Validate and Process

• Prepare Endorsement for DBM

• Forward to Regional Director’s Office for signature

4. Regional Director’s Office will:

• Sign and Forward the Endorsement for ERF. Reclassification of Position and Conversion of Position to Personnel Section

5. Personnel Section will:

• Segregate according to Position and Division

• Forward the Approved ERF, Reclassification of Position and Conversion of Position document/s to the Department of Budget (DBM) for the Issuance of Notice of Organization, Staffing and Compensation Action (NOSCA)

6. Records Section (after DBM’s approval of NOSCA) will:

• Pick-up the NOSCA

• Submit the NOSCA to RD Office for notification

• Forward the NOSCA to Budget and Finance Division

7. Budget and Finance Division will:

• Receive the NOSCA

• Prepare Endorsement to the Schools Division Offices concerned


 » EQUIVALENT RECORD FORM (ERF)

TEACHER III

REQUIREMENTS 

1. Endorsement from the SDS

2. Duly accomplished ERF – 5 copies

3. At least 3 years or more teaching experience with CAR or MA graduate

4. Twenty (20) years teaching experience with 20 or more units in MA

5. Original copy of certification from school registrar for MA units/CAR

6. TOR with Certification/Authentication and Verification (CAV) from CHED – original copy

7. Updated Service Records – 3 original copies

8. Performance rating for the last 3 school years (Certified photocopy signed by the Admin. Officer, District Supervisor and School Head) – 3 copies

9. Duly accomplished CS Form 212 (Personal Data Sheet) – 3 original copies

10. Sworn statement that all documents submitted are true and correct with documentary stamp – 1 original copy

11. Latest approved appointment – 3 certified true copies

12. Latest payslip or payroll – 1 certified true copy

13. Latest plantilla (PSIPOP) – 1 certified true copy

14. Certificates of trainings, seminars, workshops, awards – certified true copies

15. Certification that the incumbent of the position to be reclassified qualifies to occupy the new position

MASTER TEACHER I

 REQUIREMENTS 

1. Endorsement from the SDS

2. Duly accomplished ERF – 5 copies

• For MT I – must have at least C.A.R of M.A. degree

3. Certification from School Registrar for C.A.R. or M.A. degree – original copy

4. TOR with CAV from CHED – original copy

5. Updated Service Record – 3 original copies

6. Performance rating for the last 3 school years (Certified photocopy signed by the Admin. Officer, District Supervisor and School Head) – 3 copies

7. Certificate that applicant is actually teaching with regular teaching load supported by a class program

8. Certificate as a demonstration teacher

9. Certificates of trainings, seminars, workshops, awards not previously credited – certified true copy

10. Division Rank List signed by the SDS – certified copy

11. Certification on Number and Names of Teachers to be assigned/served by MT I and MT II (secondary)/Number of Teachers and MT I in the District

a. MTs (secondary) – 5-7 teachers per subject area in the same organizational unit

b. MTs (elementary) – total no. of teachers including MT I in the district

12. Organizational chart with item numbers/subject areas

13. Duly accomplished CS Form 212 (Personal Data Sheet) – 3 original copies

14. Latest approved appointment – 3 certified true copies

15. Latest payslip or payroll – 1 certified true copy

16. Latest plantilla (PSIPOP) – 1 certified true copy

17. Certification that the applicant for reclassification is qualified to occupy the new position

18. Sworn Statement that all documents submitted are true and correct with documentary stamps (original copy)

19. Computation worksheet for MT positions for Elementary (District) level of Secondary level

20. Must be TIII per DECS Order No. 54, s. 1993

MASTER TEACHER III

REQUIREMENTS 

1. Endorsement from the SDS

2. Duly accomplished ERF – 5 copies

a. For MT II – must have at least C.A.R of M.A. degree

3. Certification from School Registrar for C.A.R. or M.A. degree – original copy

4. TOR with CAV from CHED –original copy

5. Updated Service Record – 3 original copies

6. Performance rating for the last 3 school years (Certified photocopy signed by the Admin. Officer, District Supervisor and School Head) – 3 copies

7. Certificate that applicant is actually teaching with regular teaching load supported by a class program

8. Certificate as a demonstration teacher

9. Certificates of trainings, seminars, workshops, awards not previously credited – certified true copies

10. Division Rank List signed by the SDS – certified true copy

11. Certification on Number and Names of Teachers to be assigned/served by MT I and MT II (secondary)/Number of Teachers and MT I in the District

-MTs (secondary) – 5-7 teachers per subject area in the same organizational unit
-MTs (elementary) – total no. of teachers including MT II in the district

1. Organizational chart with item numbers/subject areas

2. Duly accomplished CS Form 212 (Personal Data Sheet) – 3 original copies

3. Latest approved appointment – 3 certified true copies

4. Latest payslip or payroll – 1 certified true copy

5. Latest plantilla (PSIPOP) – 1 certified true copy

6. Certification that the applicant for reclassification is qualified to occupy the new position

7. Sworn Statement that all documents submitted are true and correct with documentary stamps (original copy)

8. Computation worksheet for MT positions for Elementary (District) level of Secondary level

9. Must be MTI per DECS Order No. 54, s. 1993


 » RECLASSIFICATION OF POSITIONS

 HEAD TEACHER/PRINCIPAL

REQUIREMENTS 

1. Letter request approved by the SDS

2. ERF approved (5 copies)

3. PAL (4 copies)

4. Rank List (3 copies)

5. PDS (3 copies)

6. PDF (3 copies)

7. Updated Service Record (3 copies)

8. Latest appointment (3 copies)

9. TOR (1 copy undergraduate, MA)

10. CAR certificate for T III (3 copies)

11. Payslip (1 copy)

12. Awards/Certificate of Training

13. MT’s (secondary) 5-7 list of teachers per subject areas in the same organizational unit

14. MT’s (elementary) certification of teachers as total number of MT I-MT II in the district

15. HT’s/Principal’s lists of teachers supervised with subject areas

 

HEAD TEACHER/PRINCIPAL

REQUIREMENTS 

1. Certification that the incumbent of the position to be reclassified is qualified to occupy the new position

2. Justification Statements

3. Class Program

4. Result of Qualifying examination (Principal I)

5. Organizational Chart

6. Plantilla

7. PAST (3 consecutive rating period)

8. Certified, Authenticated and Verified (CAV) Transcript of Records

9. Certificates/Proofs of Outstanding Accomplishment

10. NEAP Certification as to the result of NQEP taken and Basic Training Course for School Heads attended

11. SBM Task Force’s Certification as to the rating obtained in the internal and external stakeholder’s assessment

12. Division Selection and Promotion Board’s certification on the points obtained in the Psychological Attributes and Personality Traits assessment

13. Enrolment Data (Form 3) in the present school assignment, including the cluster schools handled, if any


 » GSIS RETIREMENT/SURVIVORSHIP/SEPARATION/TOTAL AND PERMANENT DISABILITY CLAIM APPLICATION

REQUIREMENTS

1. Endorsement from the Division Office

2. Application for the retirement/Survivorship/Total and Permanent Disability/Separation

3. Updated Service Record

4. Clearance from Division Office pertaining to money and property accountability

5. Certification that the employee has no pending Administrative Case and or Criminal Case filed against him/her from the Division Office

6. Certificate of Last Payment from Regional Payroll Services Unit

7. Provident Fund Loan Clearance from the Division Office

8. GSIS Tentative Computation

PROCEDURE

1. Client/Applicant will submit the claim application to Records Section/Office of the Regional Director

2. Record Section/Office of the Regional Director will:

a. Track/Barcode

b. Forward the claim application to Personnel Section

3. Personnel Section will:

a. Validate and process

b. Prepare Endorsement for GSIS

c. Forward to Legal Unit for verification of pending or no pending case

4. Legal Unit will:

a. Verify (Pending/No Pending Case)

b. Forward the claim application to Regional Director’s Office for signature

5. Regional Director’s Office will:

a. Approve the claim application

b. Forward the claim application to Record Section for release to GSIS

6. Records Section will:

a. Endorse/Forward to GSIS Office


 » AUTHORITY TO TRAVEL ABROAD PROCEDURE

REQUIREMENTS

1. Approved Form 6

2. Division Clearance

3. Certification as to the following:

• Another teacher is available to take over the classes;

• Teacher has no pending unsubmitted report;

• Teacher has no pending administrative case;

• No government fund will be spent for the travel;

• Teacher has not gone on leave abroad within one year prior to the date of his/her application

PROCEDURE

1. Client/Applicant will submit the Authority to Travel Abroad Application to Records Section/Office of the Regional Director

2. Record Section/Office of the Regional Director will:

a. Track/Barcode

b. Forward the application to Personnel Section

3. Personnel Section will:

a. Validate and process

b. Prepare Endorsement for the signature of the Regional Director

c. Forward to Regional Director’s Office

4.Regional Director’s Office will:

a. Approve and Forward the Authority to travel to Record Section

5.Records Section will:

a.Release to Division Office


 » TERMINAL PAY APPLICATION

 REQUIREMENTS

1. C.S. Form 6 and Certification of Leave Credits

2. Computation of Vacation/Sick Leave

3. Worksheet

4. Distribution of Commutation Vacation/Sick Leave Credits

5. Service Record

6. Notice of Salary Adjustments

• Latest Salary Adjustment for Non-Teaching Position

• R.A. 4670 for Teaching Position

• R.A. 7305 Magna Carta of Public Health Workers (PHWs) for compulsory retirement

7. Last Approved Appointment

8. Certification of Last Salary Received stating the gross amount, date and monthly salary rate from the Division Office

9. Clearance from Division Office pertaining to money and property accountability

10. Affidavit of Applicant that he/she has no pending criminal/administrative case (R.A. 3019) notarized by the Lawyer or Mayor

11. Certification that the employee has no pending Administrative Case and or Criminal Case filed against him/her from the Division Office

12. Fiscal’s Clearance from Place of Assignment and Residence

13. GSIS Clearance

14. GSIS Retirement Adjudication of Annuity Voucher

15. Sworn Statement of Assets and Liabilities and Net Worth, latest

16. Certificate of Last Payment from Regional Payroll Services Unit

17. DBP Passbook with clear Account Number

18. Provident Fund Loan Clearance from the Division Office

19. In case of deceased claimant, the following should be submitted:

a. Original/Certified true copy of Birth Certificate of all Children of deceased

b. Marriage Contract

c. Death Certificate

d. Proof of Surviving Legal Heirs

20. Affidavit of relationship executed by the next kin’s ages of children should be stated

PROCEDURE

1. Client/Applicant will submit the claim application to Records Section/Office of the Regional Director

2. Record Section/Office of the Regional Director will:

a. Track/Barcode

b. Forward the claim application to Personnel Section

3. Personnel Section will:

a. Validate and process

b. Compute commutation of vacation/sick leave credits

c. Prepare Memorandum for payment of the Schools Divisions for verification of pending and no pending case

d. Forward to Legal Unit

4. Legal Unit will:

a. Receive

b. Verify (Pending/No Pending Case)

c. Forward the claim application to Finance Division

5. Finance Division will:

a. Prepare endorsement

b. Forward to Regional Director’s Office

6. Regional Director’s Office will:

a. Approve and forward the claim application to Finance Division

7. Finance Division will:

a. Segregate and forward to Records Section

8. Records Section will:

a. Release to Division Office